Inventory Management Software

Inventory Management Software for Professional Services Businesses

Track every item from purchase to sale with real-time stock levels, reorder alerts, and multi-warehouse visibility across all your locations

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Inventory is the largest asset for most product businesses — and the hardest to manage accurately without the right tools. ASTech ERP maintains a real-time stock ledger for every item in every location. Each purchase receipt, sales invoice, stock transfer, and return is immediately reflected in stock levels. There are no end-of-day batch updates — the moment you save a transaction, your stock adjusts. This means the inventory figure you see at 2 PM is the actual stock available, not yesterday's count. The module goes beyond simple quantity tracking. You can configure reorder levels per item per warehouse, and the system generates purchase suggestions automatically when stock falls below the threshold. Batch and serial number tracking support industries like pharma, electronics, and food processing where traceability is mandatory. The mobile stock-taking feature lets you count physical inventory using a phone camera and barcode scanner, and the system highlights discrepancies between physical and book stock for immediate investigation.

Why Professional Services Businesses Need Inventory Management Software

Consultants, agencies, chartered accountants, architects, and other service providers need to bill accurately for their time and expertise. ASTech ERP handles service invoicing, expense tracking, and GST compliance so you spend less time on paperwork and more time serving clients.

Key Benefits

Real-time stock accuracy

Every purchase, sale, transfer, and return updates stock instantly. No batch processing means your inventory figure is always current — critical for avoiding stockouts and overselling.

Automatic reorder suggestions

Set reorder levels per product per warehouse. When stock falls below the threshold, the system generates a suggested purchase order that you can approve with one click.

Batch and serial number traceability

Track goods by batch or serial number from supplier to customer. This is essential for pharma, electronics, and food businesses where traceability is legally mandated or operationally critical.

Multi-warehouse stock visibility

View consolidated and location-specific stock across unlimited warehouses, stores, or godowns. Inter-warehouse transfers are tracked, valued, and reflected in accounts automatically.

How It Works

1

Set up your product catalogue and warehouses

Create products with HSN codes, units, and categories. Define your warehouses or store locations. Import existing stock via Excel using the stock opening balance upload.

2

Transactions update stock automatically

Purchase invoices add to stock. Sales invoices deduct from stock. The system uses your configured valuation method (FIFO, weighted average) to calculate the cost of goods sold.

3

Monitor stock levels from the dashboard

The inventory dashboard shows current stock value, low-stock items, slow-moving items, and items near expiry. Filter by warehouse, category, or supplier to drill down.

4

Conduct periodic physical stock verification

Use the stock-taking module to scan items or enter physical counts. The system generates a variance report showing excess and shortage by item, enabling quick investigation.

Frequently Asked Questions

What inventory valuation methods does ASTech ERP support?+
ASTech ERP supports FIFO (First In, First Out) and Weighted Average Cost valuation methods. You select the method at the organisation level. The cost of goods sold and inventory value in your balance sheet are calculated using the chosen method consistently.
Can I track inventory across multiple godowns or warehouses?+
Yes. You can create unlimited warehouses, godowns, or retail outlets under one organisation. Stock is tracked per location, and inter-location transfers are recorded as internal documents with full accounting entries.
How do I handle goods returned by customers?+
Customer returns create a sales return document that reverses the original invoice, adds the items back to stock in the specified warehouse, and generates a credit note for the customer. The GST adjustment is handled automatically in GSTR-1.
Does ASTech ERP support minimum and maximum stock levels?+
Yes. You can set a reorder level (minimum before restocking) and a maximum stock level per item per warehouse. The system generates reorder suggestions when stock falls below the reorder level and flags overstocking when a purchase would exceed the maximum.
Can I manage perishable goods with expiry date tracking?+
Yes. For perishable items, you enable expiry tracking and the system records the expiry date for each batch received. Automated alerts are sent at 90, 60, 30, and 15 days before expiry. FEFO (First Expiry First Out) billing ensures older batches are issued first.

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