Jewellery Shop Software: What a Real Buying Checklist Looks Like
Gold rate billing, karigar tracking, and old gold exchange — what to verify before you commit
Do You Actually Need Software Yet?
Jewellery retail has requirements generic billing software doesn't handle at all: prices that change daily with the gold rate, making charges that vary by item type, old gold exchange, and job work tracking with karigars (artisans). If a vendor's "jewellery software" is really retail POS with a different logo, these are the gaps that'll show up in week one.
Signs you've outgrown spreadsheets or paper
- You're manually recalculating prices every time the gold rate changes
- Old gold exchange transactions are tracked separately from regular sales, with no unified record
- You can't easily see which karigar (artisan) has which job and its status
- Scheme/chit account payments are tracked in a separate register from your main books
What To Look For
Live/daily gold rate integration for billing
The system should let you update the day's gold rate once and have it apply across all billing automatically — not require manual recalculation on every invoice.
Making charge configuration by item type
Making charges vary by item category and sometimes by weight slab — this needs to be configurable per product, not a flat percentage applied everywhere.
Old gold exchange tracked as its own transaction type
Old gold taken in exchange should be recorded with its own weight, purity, and valuation, linked to the sale it offset — not buried as a generic discount.
Karigar (artisan) job tracking
Jobs sent out for making/repair should be tracked by status and karigar, with the stock implications (material issued, finished goods returned) reflected properly.
Scheme/chit account management
If you run gold savings schemes, payments and maturity value need their own ledger per customer, integrated with the main accounts — not a side spreadsheet.
GST at the correct rate for gold/jewellery
Gold and jewellery sit at special, lower GST slabs than most retail goods — confirm the system applies these correctly rather than a generic rate.
What Should You Expect to Pay?
Jewellery-specific software tends to be priced above generic retail billing because of the specialized features (gold rate billing, karigar tracking, schemes). In India, expect a single-store setup to run from roughly ₹40,000 upward per year for a system that genuinely covers all of the above, rather than the ₹20,000 generic-retail starting point.
Red Flags to Watch For
"Jewellery POS" that's really generic retail billing relabeled
Ask to see gold rate update, making charge configuration, and old gold exchange specifically in a demo. If any of these are missing or manual workarounds, you're not getting jewellery-specific software.
No karigar/job work tracking
If job work (sending material out for making or repair) isn't a tracked workflow with its own stock movement, you'll end up tracking it on paper anyway — defeating the point.
Scheme accounts handled outside the main system
If scheme/chit payments live in a separate register from your core accounts, you lose the single-source-of-truth benefit software is supposed to give you.
Switching from what you use today
Jewellery stores typically migrate from a physical stock register plus a manual chit/scheme book. The main setup work is a one-time import of current stock (by metal type, weight, purity) and active scheme accounts — ongoing gold rate updates and billing then run entirely in the new system from go-live.
See the full Jewellery ERP feature set
This guide covers what to look for when buying. The full product page covers everything ASTech ERP does for jewellery businesses.
Frequently Asked Questions
How does gold rate billing actually work day to day?+
Can the system handle HUID and hallmarking records?+
Is old gold exchange treated as a purchase or a discount?+
Can I track multiple karigars working on different jobs simultaneously?+
Explore More
Full Product Details
Other Buying Guides
Pharmacy Billing Software
A buyer's checklist for pharmacy and medical store owners, not a feature list dressed up as advice
Restaurant Billing Software
What actually matters when you're comparing POS systems for a restaurant, dhaba, or cafe
Clinic & Healthcare Billing Software
A grounded checklist for clinics and small healthcare practices — including what most software in this category doesn't actually do
School & Institute Management Software
What to check before buying software for a school, coaching institute, or training centre
Ready to Move Off Spreadsheets?
Start free with ASTech ERP and see if it fits how you actually run your business.