Barcode & QR Scanning

Barcode & QR Scanning for IT & Software Services Businesses

Speed up billing, stock-taking, and goods receipt with barcode and QR scanning that works on any Android or iOS device without special hardware

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Manual item lookup and data entry are the biggest causes of billing errors and slow checkout in retail and warehouse operations. ASTech ERP integrates barcode and QR code scanning across every workflow where it saves time — POS billing, goods receipt, stock-taking, delivery verification, and returns. You can use a dedicated USB or Bluetooth barcode scanner, or use the camera on any smartphone or tablet — no additional hardware cost required for the mobile scanning option. The system supports all major 1D barcode formats (EAN-13, EAN-8, Code 128, Code 39) and QR codes including government-mandated QR codes on e-invoices. Generating barcodes for your own products is also possible — upload a product list and download printable barcode sheets ready for labelling. For fashion and apparel businesses, the variant scanning workflow identifies not just the product but the specific size-colour combination, making checkout at a multi-SKU apparel store as fast as a grocery store.

Why IT & Software Services Businesses Need Barcode & QR Scanning

IT companies, software agencies, and tech startups have unique billing needs — project-based invoicing, recurring retainers, milestone payments, and GST on services. ASTech ERP handles the full cycle from project proposal to payment receipt, keeping your accounts clean and your clients happy.

Key Benefits

Fast checkout in retail and food service

Scanning a barcode adds the item to the POS bill in under a second. For items sold by weight, pair with a weighing scale to capture weight and price automatically. Billing time at the counter drops by 60–70% vs manual entry.

Accurate goods receipt at the warehouse

Scan received items against the purchase order. The system shows expected vs scanned quantities in real time, flagging discrepancies before the delivery team leaves. Eliminates shortage disputes with vendors.

Mobile stock-taking without clipboards

Use the mobile app to scan physical stock during stock-taking. The system records the counted quantity against each scanned barcode and generates the variance report automatically when you finish.

Generate and print barcodes for your products

Create barcodes for products that do not have manufacturer barcodes. Configure barcode format, include price or batch number if required, and print labels directly or download sheets for a label printer.

How It Works

1

Connect your scanner or enable camera scanning

Plug in a USB barcode scanner and it works immediately — no configuration. For mobile scanning, open the camera icon in the POS or stock module to use the phone camera as a scanner.

2

Map barcodes to products in the product master

Either import manufacturer barcodes from your product import sheet, or scan each item once to assign the barcode. Multiple barcodes per product (e.g., loose and case pack) are supported.

3

Scan during billing, receipt, and stock-taking

Scanning in the POS adds items to the bill. Scanning during goods receipt updates the delivery count. Scanning during stock-taking records the physical count. The context determines what happens with the scan.

4

Generate labels for unbranded products

Select products needing barcodes, choose a barcode format, and generate a printable label sheet. Print on standard A4 sticker sheets or a dedicated label printer like Zebra or Citizen.

Frequently Asked Questions

What barcode formats does ASTech ERP support?+
ASTech ERP supports EAN-13, EAN-8, UPC-A, UPC-E, Code 128, Code 39, Code 93, and QR codes. For generated barcodes, you can choose EAN-13 or Code 128 based on your label size requirements.
Can I use my smartphone camera instead of a dedicated barcode scanner?+
Yes. The ASTech ERP mobile app uses the phone's rear camera for barcode scanning. It works with Android and iOS devices. For high-volume scanning, a dedicated Bluetooth scanner is faster and less tiring, but the phone camera is a cost-effective option for low-volume use.
How do I handle products with multiple barcodes (e.g., loose unit and carton)?+
You can assign multiple barcodes to a single product. Configure the base unit barcode and the carton barcode with a quantity multiplier (e.g., scanning the carton barcode adds 12 units). This eliminates manual quantity entry for case-pack items.
Does the system read QR codes on government e-invoices?+
Yes. The system can read and validate QR codes on e-invoices received from vendors. This helps verify the invoice details match what was ordered and the vendor's QR code is authentic before recording the purchase.
Can I track serial numbers using barcodes for electronics or equipment?+
Yes. For serial-number-tracked items (electronics, appliances, machinery), each unique unit has its own barcode or QR code. Scanning during receipt records the serial number in stock. Scanning during sale records which specific unit was sold to which customer, creating full traceability.

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