Pharmacy & Medical Stores

ERP Software for Pharmacies and Medical Stores in India

Drug inventory, batch tracking, and expiry alerts for pharmacies

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9L+
Pharmacies in India
12%
GST on most medicines
₹3.8L Cr
India's pharmaceutical retail market

Challenges Faced by Pharmacy & Medical Stores Businesses

Expired medicines on the shelf

Selling expired medicines is a criminal offence under the Drugs and Cosmetics Act. ASTech ERP's FEFO (First Expiry, First Out) billing ensures older batches are billed before newer ones, and expiry alerts prevent expired stock from remaining on the shelf.

Batch number tracking for drug recall compliance

When a drug recall is issued, pharmacies must identify affected batches quickly. ASTech ERP's batch tracking shows exactly which batches were purchased and sold, allowing rapid response to drug recall notices.

Managing 5,000+ SKUs across multiple distributors

A typical pharmacy stocks medicines from 20+ distributors across 5,000+ SKUs. Managing purchase prices, distributor schemes, and credit terms manually is unmanageable. The system tracks all of this per distributor.

Real-World Use Cases

The Challenge

A 24-hour pharmacy with 6,000 SKUs and 3 distributor deliveries daily

Our Solution

FEFO billing, batch tracking, and automated expiry alerts at 90, 60, and 30 days

The Result

Near-zero expired stock write-offs; drug inspector audit passed with complete batch records

Key Modules Included

InventoryBatch TrackingExpiry AlertsPurchaseGST

Frequently Asked Questions

How does batch tracking work in ASTech ERP?+
Each batch of medicines received from a distributor is entered with batch number, manufacturing date, and expiry date. When billing a customer, the system shows available batches in FEFO order. The batch used is recorded on the sale invoice for traceability.
Can I search medicines by salt composition?+
Yes. The product master supports both brand name and generic salt composition. Pharmacists can search by either name to find available brands, compare prices, and substitute with generics if the prescribed brand is out of stock.
How are Schedule H and H1 drugs controlled in the system?+
Products flagged as Schedule H or H1 require a valid prescription before sale. ASTech ERP prompts for prescription details (doctor name, registration number) when billing Schedule H drugs and maintains a prescription register.
What GST rates apply to medicines?+
Most allopathic medicines attract 12% GST. Some life-saving drugs are at 5% and some at 18%. Ayurvedic medicines vary by classification. ASTech ERP applies the rate based on the HSN code configured for each product.
How do I handle distributor return and credit notes?+
For expired or recalled stock, you create a purchase return entry against the original purchase. This generates a debit note for the distributor and adjusts your inventory and accounts payable automatically.

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