Wholesale & Distribution

ERP Software for Wholesale & Distribution Businesses

Manage bulk orders, distributor billing, and credit limits at scale

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1.2M+
Wholesale distributors in India
30–90 days
Typical credit period in wholesale
₹45L Cr
India's wholesale trade value annually

Challenges Faced by Wholesale & Distribution Businesses

Tracking credit and outstanding across 200+ parties

Wholesale businesses routinely extend 30–90 day credit to retailers. Managing outstanding balances manually leads to bad debts and disputes. ASTech ERP maintains a live ledger per party and alerts you when credit limits are exceeded.

Dispatch errors and shortage claims

Incorrect dispatch quantities lead to costly claims and damaged relationships. The system validates dispatch quantities against confirmed order quantities and generates picking lists for the warehouse team.

Multiple price lists for different buyer categories

Wholesale businesses typically maintain 3–5 price lists — retailer, sub-distributor, institution, export. Managing these manually in Excel leads to billing errors. ASTech ERP supports unlimited price lists and assigns them automatically by customer category.

Scheme and discount tracking

Trade schemes (buy 10 get 1 free, volume discounts) are hard to track manually. The system supports scheme configuration per product and customer category, applying them automatically at the billing stage.

Real-World Use Cases

The Challenge

An FMCG distributor managing 500 retailer accounts across three districts

Our Solution

Route-based order collection, bulk billing, and automatic credit limit checks

The Result

Reduced daily billing time by 70% and bad debt incidents dropped by 45%

Key Modules Included

Sales OrdersInventoryInvoicingCredit ManagementReports

Frequently Asked Questions

Can ASTech ERP handle multiple price lists for different customer categories?+
Yes. You can create unlimited price lists — dealer, retailer, institution, export — and assign them to customers or customer groups. The system auto-applies the correct price list when creating invoices.
How does credit limit management work?+
You set a credit limit per customer. When a new invoice would breach the limit, the system alerts the billing staff and optionally blocks the invoice unless a manager approves it. Outstanding reports show exactly who owes how much.
Can I generate e-way bills for goods worth over ₹50,000?+
Yes. E-way bill generation is integrated for all taxable goods above the threshold. You can generate, extend, and cancel e-way bills directly from the sales order or delivery challan screen.
Does the system support sales return and credit notes?+
Yes. Sales returns create credit notes automatically, adjust stock levels in the warehouse, and update the party's outstanding balance. GST credit adjustments are reflected in your GSTR-1.
How do I manage my sales team's orders from the field?+
Sales staff can use the mobile app to take orders from retailers during market visits. Orders are visible in the main system immediately, ready for billing and dispatch. You can also assign territories to salespeople and track their daily order value.

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